Workday Spend Authorization/Travel Instructions

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Instructions to create, edit, view, or cancel a Spend Authorization (travel request) are located in the Administrative Resource Center.

- Go to https://admin.resources.osu.edu/
- Select Workday
- Click on Workday for Employees, then Job Aids
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Scroll down to the Travel/Expenses section to access instructions to create a Spend Authorization.

*Airfare

All employee business travel airfare must be procured through the university's contracted travel agency Corporate Travel Planners (CTP) with an approved Spend Authorization number.

To access their website, go to https://busfin.osu.edu/buy-schedule-travel/travel and click Book Travel Online.  Use the Trip Search tool to find your preferred flight itinerary, view rates, and gather flight cost comparisons when applicable.

The traveler must provide a cost comparison that is documented prior to incurring travel expenses when combining business travel with personal travel and/or when comparing transportation methods (e.g., fly versus drive). The cost comparison must be completed at the same date and time of booking airfare or at time of travel request if driving.

Use the following form when using cost comparisons:  

File

 

Under Profile/Profile Settings, click on Setup Travel Assistants to add both sheth.27@osu.edu and robertson.369@osu.edu as travel assistants and check “Can book travel for me”.  Faculty or staff should check that Sam Sheth “Is my primary assistant for travel”.  Graduate students should check that Kayla Robertson “Is my primary assistant for travel”.

Please contact Sam or Kayla with any questions or concerns.

OSU Travel Policy https://busfin.osu.edu/sites/default/files/211_travel.pdf


Travel Reimbursement 
*All reimbursement documentation must be submitted within 60 days. The traveler is no longer eligible for reimbursement beyond the 60-day limit.

1. Submit the Travel Reimbursement Worksheet found at  travel_reimbursement_form.pdf (no signature required). An electronic or hard copy is accepted.
2. Submit original itemized receipts showing proof of payment.  Electronic receipts are accepted. Receipts are not required for meals (per diem) or mileage.
    - Faculty and staff: submit documentation to Sam Sheth(.27); 3016 Derby
    - Graduate Students: submit documentation to Kayla Robertson(.369); 3033F Derby